What are Groups in CUR8
Groups are a flexible way to organize Roles within your organization. They give you a higher level of organization, making it easier to manage large teams, complex projects, or detailed productions.
- Groups are named however you want to organize your Roles.
- A Group can include multiple Roles.
- A Role can be part of multiple Groups.
- There is no limit to how many Roles a Group can have.
How to Create a Group
- Click on your Project Poster to open the project landing page.
- Scroll to the bottom where Management Features are located.
- Click on Groups.
- Start typing a new Group name or click Add Group in the upper-right corner.
- Assign Roles to your Group by selecting them from your list of Roles on each Group.
You can create Groups for any purpose that helps you organize your project efficiently.
Assigning Roles to Groups - Organizing Examples
Group Type: Scenes
Groups are also useful for organizing scene breakdowns. You can assign Roles to specific Scenes or French Scene sections.
A French Scene Breakdown divides a play into smaller sections based on character entrances and exits rather than traditional acts or scenes. This creates a detailed map of exactly who is needed at every moment.
Example:
- Scene 1A: Characters A, B, C onstage
- Scene 1B: Characters A and B exit; D and E remain
- Scene 1C: Characters C and D exit; A re-enters with F
Using Groups in this way makes scheduling, communication, and task assignment much simpler for stage managers and directors.
Group Type: Volunteers
If you want to organize all your volunteer Roles from previous events, you might have:
- Parent Volunteers 2020
- Parent Volunteers 2021
- Parent Volunteers 2022
- Parent Volunteers 2023
- Community Volunteers
- Professional Volunteers
Create a Group called All Volunteers and assign these Roles to it. In the future, when you create a new volunteer Role, such as Volunteer 2024, you can add it to this Group. When communicating with all past volunteers, you only need to select the All Volunteers Group.
Tech Crew or Other Teams
Groups can also be used for technical teams, performers, or any other category. You might:
- Combine multiple Roles (Lead Deck Crew, Technicians) into a Group called Tech Crew
- Organize actors by role type or vocal range (Sopranos, Tenors, Leads)
You can mix and match depending on how you want to structure your workflow.
Group Building Best Practices
- Plan ahead: Decide how you want to group Roles before you start assigning people. This saves time later.
- Use consistent naming: Keep your Group names clear and consistent so everyone understands them.
- Leverage Groups for communication: Messaging, notifications, and scheduling are much easier when Roles are grouped logically. Need to cancel rehearsal for specific scenes? Send a single message to everyone just in those scenes.
- Think long-term: A well-organized system now reduces the work you need to do in future events or seasons.